Clinic Conductor by PulseAI
Patient intake

Every enquiry answered. At any hour.

Prospective patients reach your clinic by web and by phone, and each one waits for a free staff member. Clinic Conductor answers immediately, collects what your team needs, and writes it into your systems before anyone has to touch it.

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Every enquiry is a first impression. Right now, it waits.

Enquiries arrive one at a time and are handled one at a time. Someone collects the basics before any real next step can happen. In busy weeks, and as the clinic grows, response times stretch, and a high-value prospective patient forms their impression of your clinic while they wait.

Watch it run

How Clinic Conductor handles it.

An enquiry arrives at twenty to midnight.It is answered in four seconds, in the language they wrote in.The conversation collects the history and interest your team needs.The record is matched, consent is captured, and the slot is booked.By morning it is finished. The old path had not started.The first four minutes23:41:00Enquiry arrivesfrom your website23:41:04Answeredfour seconds later23:43:10History collectedand program interest23:44:30Matched and consentedexisting record found23:44:55Bookedwritten to your stackEnglishFrançaisالعربية中文ਪੰਜਾਬੀEspañol30+ languagesThe same night, on the clock23:4102:0004:0006:0008:0009:1509:15, the first moment a staff member is freeAnswered in 4 seconds · complete in under 4 minutes · 9 hours 34 minutes before anyone at the clinic was free
An enquiry lands at 23:41. It is answered in four seconds, the conversation collects the history and program interest your team needs, the record is matched against your existing patients, consent is captured and the appointment is booked. The first staff member reaches their desk at 09:15.
What changes

Three things your team notices first.

Answered in seconds.

Every enquiry is greeted the moment it arrives, day or night, in the tone you set and in more than thirty languages.

Qualified before your team sees it.

Health history, program interest and the questions you would ask are collected in conversation, so your team starts informed.

Written straight into your systems.

The record lands in your systems, matched to existing patients, with consent captured in the wording you approve.

Live in productionJane AppOscar ProTELUS HealthPartner integrationVisbodyAnd moreAny EMR, CRM or device, through its supported interface
Measured in production

+25%

Monthly client volume at La Vie Executive Health, with no new hires, backed by intake that runs around the clock.

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Every solution runs on the same layer

The next one is faster to add.

Onboarding and eligibilityA confirmed member is set up in every system at once.Care plan reportsHours of assessment data, ready to review in minutes.Faxes and documentsEvery page read, filed or escalated on arrival.Forms and consentCompleted once, written everywhere it belongs.The S.M.A.R.T. Phone SystemEvery call answered, in more than thirty languages.
Go deeper

Guides on this topic.

EMR and system integration · 3 min read

HubSpot and EMR integration for medical clinics

How clinics connect HubSpot to the EMR: what belongs in each system, HubSpot's Sensitive Data settings and BAA, and a design that keeps clinical data in the EMR.

Read the guide

All resources

See patient intake on your stack.

Your Clinic IT Diagnostic starts on the first call. We show you exactly what this takes off your team.

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